A delegation moves
as one convoy.
Trade missions, ministries, chambers of commerce, university partnerships and football staff arrive on one flight and then split across a week of appointments. Dispatch keeps the cars, the order and the timings in a single plan, with one contact and one invoice.
One arrival, then a week in four cities.
A delegation from Bogotá, Buenos Aires, Mexico City or São Paulo rarely stays put. The flight lands at Schiphol, the first working morning is in The Hague, the trade fair is in Amsterdam or Utrecht, the port visit is in Rotterdam, and somewhere in the middle sit a university, a greenhouse and a dinner. The Netherlands is small enough to do all of that by road and awkward enough that doing it by train with twelve people and their sample cases is a bad afternoon.
So the car is the itinerary. We take the programme as it stands, work out how many vehicles it needs, and give it one price and one dispatcher. The chauffeurs are told the order the cars should arrive in, which door to use and who steps out first — small things that a host ministry or a fair organiser notices immediately.
The addresses on a Latin American programme.
Different missions, the same handful of destinations. These are the runs dispatch plans most often.
The diplomatic quarters of Benoordenhout, Statenkwartier and Zorgvliet, the Ministry of Foreign Affairs on the Rijnstraat and conferences at the World Forum — all an hour from Amsterdam by road, and nothing a group does easily by train.
Stand crews at RAI Amsterdam on the Europaplein in the morning and buyers at the Jaarbeurs beside Utrecht Centraal in the afternoon, with the cars waiting rather than being re-booked between halls.
Terminal visits out to the Botlek, Europoort and the Maasvlakte, then back to the Wilhelminakade for the meeting. Port days run long and the return leg is always later than planned; the car stays.
Wageningen for the research campus and the Westland glasshouse belt around Naaldwijk for growers and breeding companies — two visits that sit on no useful railway line.
Club business at the Johan Cruijff ArenA in Amsterdam Zuidoost, De Kuip in Rotterdam or the Philips Stadion in Eindhoven, with the delegation delivered to the right gate rather than the supporters’ entrance.
A dinner on the Herengracht, a museum after closing, a late run back to the hotel for eleven people. Booked on the day over WhatsApp, priced before the car leaves.
From the programme document to the kerb.
Send us the programme in whatever form it exists — a spreadsheet, a PDF, a message. We turn it into a movement plan.
Headcount, flight numbers, hotel, and the list of appointments with addresses and times. Say who the head of delegation is and who travels with them; that decides the cars.
How many vehicles, which class each group travels in, where cars wait between appointments, and one fixed all-in price for the whole visit, taxes included.
Flights are tracked from the moment you book. A chauffeur stands inside the arrivals hall with a name sign; the other cars are parked together in the garage nearest that hall, so the group leaves in one movement.
Cars arrive in the agreed order and stand where the venue allows. Your coordinator has one number for dispatch and the chauffeurs’ numbers once assigned, and everything lands on a single invoice.
What we provide, and what we do not.
Our chauffeurs speak English, and that is the language of the car. We do not offer chauffeurs who speak Spanish or Portuguese, and we would rather say so on this page than have a delegation discover it at arrivals. Most missions travel with an interpreter or a bilingual liaison officer already; there is a seat for them in every car, and the chauffeur will take the day’s instructions from whoever that is.
Nor are we a protocol agency, a security company or an events bureau. We do not write the programme, book the venues, arrange interpreters or supply security personnel. We drive: unmarked black Mercedes-Benz and BMW cars, professionally dressed chauffeurs, one dispatcher holding the whole movement together. Where an embassy or a host ministry sets the protocol, we follow it exactly — arrival order, door, waiting position — because that is their job and this is ours.
One more practical limit: nothing in the fleet is larger than a Mercedes-Benz V-Class. A delegation of twenty travels in three vans, not one vehicle, and we plan it that way from the first message rather than improvising at the airport.
What each car costs, taxes included.
Delegation programmes are quoted as one figure, built from these published rates. Nothing is added afterwards and there is no card surcharge.
Hourly hire starts and ends in the same city; a day that crosses the Randstad is quoted per kilometre instead. A booking made within 12 hours of pickup adds 10%. Child seats €5 each.
One message is enough to start.
Most delegation bookings begin with a coordinator sending the draft programme and a headcount. Dispatch answers with the number of cars, the timings we would suggest and one fixed price for the visit — before anything is confirmed, and in writing.
The mechanics of moving seven, fourteen or twenty people in Van Classes under one plan.
Embassy and government work in the Netherlands, and how we take protocol instructions.
The city hub: diplomatic districts, the route from Schiphol and what a working day there looks like.
Seven seats, seven bags, captain chairs and walk-in headroom — the delegation car.
No. Our chauffeurs work in English, and we do not claim otherwise. Delegations that need another language usually bring an interpreter or a liaison officer, who travels in the car and gives the chauffeur the day’s instructions.
Three Van Classes, or two vans and a First Class car if the head of delegation travels separately. Nothing in the fleet is bigger than a Mercedes-Benz V-Class, so we plan around seven passengers and seven bags per car from the start.
Yes. Tell us the order and the door, or pass on the host’s protocol instructions, and every chauffeur gets the same brief. The cars are parked together beforehand and released so they pull up in sequence rather than in traffic order.
It is the most common delegation booking we take. A long-haul arrival from Latin America lands early in the morning and clears slowly, so the first hour of waiting after touchdown is included and the cars are staged together beforehand rather than summoned one by one.
As one invoice covering every car and every day, or through a corporate account if the organisation books regularly. Payment is by major card, Apple Pay, iDEAL or Klarna, with no surcharge for paying by card.
It usually does. Extra stops, a later start after a long port visit or an unplanned dinner are arranged with dispatch on the same WhatsApp thread. Anything that changes the price is quoted before the car moves.